Passports / Registration

All horses need passports

To find out all you need to know about horse passports/Identification Documents visit www.gov.uk/horse-passport/overview

Equine Microchipping – New Regulations

All horses will need to be microchipped by law according to the timeline below, which varies slightly according to where the passport issuing organisation (PIO) your horse is registered with is located:

PIO location

Microchipping deadline

England

1 October 2020

Scotland

28 March 2021

Wales

12 February 2021

Civil sanctions are now able to be applied (as well as criminal sanctions) for failing to comply with these deadlines. Civil sanctions mean that anyone not complying on time may be liable for a compliance notice which may lead to a fixed penalty notice and a fine.

It is important that you check that your horse has a microchip AND that this microchip is recorded on the Central Equine Database. You can check your horse’s microchip here at https://www.equineregister.co.uk/home. If it doesn’t appear and your horse already has a microchip you will need to notify your PIO of the microchip number.

If your horse has not been microchipped, you will need to contact your vet to arrange for this to be done.

If your horse has a passport issued in another European Union country, you will need to make sure that it is also recorded on the Central Equine Database, with its microchip number, within 30 days of it having arrived. If your horse has one of these passports and has been in the UK for a while, or is a foal that was born in the UK which has a passport from another EU country, please contact passports@bef.co.uk or 02476 698871 to ask about how to make sure that these details are fully recorded on the Central Equine Database. We advise that you do this in plenty of time before 1 October 2020.

Non-UK EU Passports

If you are a new or an exsisting owner who has not registered their ownership you should notify the Passport Issuing Organisation (PIO) of the transfer of ownership within 30 days of transfer and provide your name, address and contact number. This is also applies anyone who posseses a horse for a short time period e.g. dealers. You can approach any UK approved PIO. This is now possible because PIOs can access all passport records on Defra's Central Equine Database (CED). A list of recognised offically approved PIOs for maintaining or establishing studbooks in the UK can be found on the Defra website. Please click on the link above.

If you are unable to contact the original PIO or a daughter studbook in the UK, the BEF can update it for you. For instructions on how to do this and to download a form, please click on the link below: 

Note: It is recommended that you send your horse’s passport via a recorded method and make note of the PIO and the microchip number in the event you have to obtain a replacement. It will take the BEF a maximum of 10 working days to complete a change of ownership.

The BEF will not be able to update change of ownership for a passport where the ownership page is not bound within the document. If you are unsure whether you have one or not please give us a call.

Pre- 2016 Passports without a section IX (Medical Treatment Pages)

Where records indicate that a passport issued before 10 June 2004 has not been updated with the required Section IX, that passport is no longer valid. If you own one of these passports then you are required to contact the original PIO or another officially approved PIO in the UK to obtain a new passport in accordance with Article 29 or 32 of the 2016 EU Regulation. Please note the BEF do not issue new passports

From 1 October 2018, the BEF can no longer add a Section IX to existing passports that do not have one. 

Imported Horses

If a horse is imported from a third country with a valid passport (issued by a recognised body, national branch of an international organisation/association or competent authority) under EU law, you should register the horse with a UK PIO.  The BEF can do this for you. For instructions on how to do this and to download a form, please click here.

If a horse is imported without a valid passport you will need to apply for a new passport with a UK PIO.

Lost Passports

If an owner loses a horse passport from a UK PIO then please contact the original PIO to obtain a duplicate passport. 

If an owner loses a horse passport from another EU country, and it is a pedigree, they can request a duplicate passport from an EU PIO. Where the passport is lost and the existing identity cannot be established by a microchip or a properly completed outline diagram then a replacement passport must be issued by a UK PIO. 

In any case, if a passport is subsequently found you (the owner) must send it back to the PIO who issued it so that it can be destroyed. If that PIO no longer exists, you should return it to the nominated successor PIO. Please see the Defra website. 

FEI Recognition Cards

The FEI recognition card  (RC) is a cover which surrounds a national passport and supports a horse at international competition by recording the information that is needed. A RC is mandatory for horses competing at most international FEI sanctioned events. Further information can be found on the FEI website. Please contact your discipline to apply for an FEI RC.

View more information on FEI Passports

FEI Horse Registration

It has been mandatory since January 2006 for all horses and riders to be registered with the FEI before competing at an International event at home or abroad. This is regardless of whether they hold an existing FEI Passport or have already previously competed at International level.

Horse Passports & Studbooks

To find out more information about Passports and Studbooks click here

Complaints

For information on our written complaints and appeals procedure click here

If you have any other questions, please email: passports@bef.co.uk

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